Role – Part time receptionist

Location – Gerrards Cross

Salary – upon application

Hours – Full time Monday to Friday inclusive or part time ( Wednesday to Friday inclusive)

Role Type – Permanent

Summary

Hine Solicitors are looking for a receptionist for the reception in our Gerrards Cross office.

The role is to provide professional and efficient front-of-house support to the Gerrards Cross office.

The role will involve:

The main aspect of the role is manning the very busy telephone system for various branches, covering a multitude of departments, transferring callers to solicitors/secretaries or if unable to connect the call, taking messages and e-mailing them to the relevant person.

Greeting clients and other visitors to the office
Dealing with deliveries and other enquiries
Booking meeting and board rooms for members of staff and supporting staff generally
General office administration to include:

Opening post, scanning post, allocating post to the relevant files on the case management system and then providing the originals to the appropriate solicitor.

Franking the outgoing post and taking it to the post office at 5 pm, dealing with recorded delivery items and obtaining proof of postage.

Dealing with incoming cheques to accounts.

Archiving both physical and electronic files for each department at the office.

Audio typing for the criminal department.

Prior experience in manning a reception desk is desirable but not essential as training in the use of our phone systems and operations of the firm will be provided. The successful candidate should have very good interpersonal skills, a professional telephone manner, dress smartly and conduct themselves generally in a polite, professional and courteous manner to visitors and staff. The ability to work as a team is important as you will be supporting various members of staff. The role will suit someone looking for some work experience in an office environment and who is keen and willing to learn. There will always be opportunities to progress if desirable.

Property – paralegals and admin support (all locations)- we are looking for paralegals and admin support staff to assist our busy residential and commercial property departments. Applications for the paralegal positions must have a law degree or a suitable conversion qualification and have attained at least a 2:2 (or equivalent mark. Prior legal experience is desirable but not essential as training will be provided.

The Private Client department at Hine Solicitors continues to grow and we have an exciting opportunity for an experienced Legal Secretary to join the friendly, busy and well-established team at our office in Summertown, Oxford.

The role requires the successful candidate to carry out a range of secretarial support to a high professional standard in assisting two Private Client fee earners based in Oxford consisting of one full-time and one part-time fee earner. You may also need to remotely support other Private Client fee earners based in other offices of the firm from time to time.

The successful candidate will demonstrate an ability to work well with other members of the team, organisational skills and the ability to prioritise, an outstanding telephone manner as well as excellent typing skills. Experience of typing to dictation is desirable but not essential.

A good working knowledge of Word, Excel, Google Forms and case management software will be helpful as well as prior experience of working within a Private Client team, however this is not essential.

About Hine Solicitors

Hine Solicitors has been in practice for over 20 years and offers a range of legal services across 15 offices throughout the country. The Private Client department consists of four full-time and two part-time fee earners who are currently assisted by three members of support staff both part and full time. The department is expanding and this role has been created to  focus on the Oxford team.

We are proud of our commitment to offering first-class legal services and advice in a timely and pro-active manner. At Hine we believe in investing in and supporting our staff throughout their career with us by offering a supportive working environment and encouraging professional and personal development.

We are looking for individuals with a good telephone manner to be receptionists for our offices. The role(s) will involve delivering a friendly welcome to all of our clients.  The role will also include general administrative tasks for each of the offices.