Full & Part Time Receptionist – Gerrards Cross Office

Role – Part time receptionist

Location – Gerrards Cross

Salary – upon application

Hours – Full time Monday to Friday inclusive or part time ( Wednesday to Friday inclusive)

Role Type – Permanent

Summary

Hine Solicitors are looking for a receptionist for the reception in our Gerrards Cross office.

The role is to provide professional and efficient front-of-house support to the Gerrards Cross office.

The role will involve:

The main aspect of the role is manning the very busy telephone system for various branches, covering a multitude of departments, transferring callers to solicitors/secretaries or if unable to connect the call, taking messages and e-mailing them to the relevant person.

Greeting clients and other visitors to the office
Dealing with deliveries and other enquiries
Booking meeting and board rooms for members of staff and supporting staff generally
General office administration to include:

Opening post, scanning post, allocating post to the relevant files on the case management system and then providing the originals to the appropriate solicitor.

Franking the outgoing post and taking it to the post office at 5 pm, dealing with recorded delivery items and obtaining proof of postage.

Dealing with incoming cheques to accounts.

Archiving both physical and electronic files for each department at the office.

Audio typing for the criminal department.

Prior experience in manning a reception desk is desirable but not essential as training in the use of our phone systems and operations of the firm will be provided. The successful candidate should have very good interpersonal skills, a professional telephone manner, dress smartly and conduct themselves generally in a polite, professional and courteous manner to visitors and staff. The ability to work as a team is important as you will be supporting various members of staff. The role will suit someone looking for some work experience in an office environment and who is keen and willing to learn. There will always be opportunities to progress if desirable.